PHOTOGRAPHY USAGE & GUIDELINES
Thank you for inquiring about our use of photographs and our photographer's guidelines.

Our use of photographs on a recurring basis is limited to the Down The Shore Calendars, which feature scenic images of the New Jersey Shore, and the New Jersey Lighthouse Calendar. Calendar guidelines are sent out in early January and submissions are generally reviewed in the first two months of the new year.

From time to time, we have a limited need for images for regional books we publish. When such needs arise, we send out separate requests detailing needs for these projects.

Our guidelines indicate deadlines and review periods. We regret that we're unable to review unsolicited images at other times. Please do not send images for our review unless requested.

We do not assign photographers to projects. However, many photographers are aware of our needs for the calendars and will shoot Jersey Shore images throughout the year. They generate a wide variety of seasonal stock images, which they submit during the review period.

If you'd like to be on our list for future guidelines and photo requests, email your contact info to:
downtheshorephoto@gmail.com

For your reference, calendar photo guidelines are below.

PHOTOGRAPHER’S GUIDELINES - CALENDARS

Thanks for your interest in contributing to the Down The Shore Calendars and the New Jersey Lighthouse Calendar. Please keep in mind the following:

1.) SUBJECT MATTER: We’re looking for exceptional Jersey Shore scenes with strong artistic content. The photographs should evoke a mood and an emotion as well as give a sense of place and season. A documentary/photojournalistic approach works well to provide a fresh perspective on familiar scenes. Keep in mind we won’t consider images that have digitally altered scenes, are overly processed (excessive saturation, sharpening, etc.), or are photo illustrations. Please be selective and edit your work carefully. Don’t submit multiples of essentially the same image.
NJ Lighthouse Calendar: All New Jersey lighthouses — from Sandy Hook to Cape May and along the Delaware Bay — all angles, all weather conditions, day and night, dawn and dusk.
Down The Shore Calendar: Published in three editions— a main NJ Shore edition, and Long Beach Island and Ocean City. Some images will run in two or all three editions depending on location. Please carefully identify locations!

2.) LOCATIONS: From Sandy Hook to Cape May with coastal landmarks (boardwalks, piers, pavilions, etc.) and classic shore icons such as boats, bay, beach, shorebirds, etc. as well as unique structures that “place” familiar shore towns. Be sure to note where the image was taken and what’s in view.

3.) FORMAT: The Down The Shore Calendar uses slightly horizontal images; the Lighthouse Calendar uses roughly square images. If an appropriate image can be cropped without losing resolution we can use it.

4.) RIGHTS & PAYMENT: One-time rights are purchased and contributors retain full copyright to their work. Photographers are fully credited on the calendar (we don’t include trade names — eg: “Hot Shot Photos”). Contributors permit us to make incidental promotional use of a published image for our promotion only. We request that you not sell the same or a very similar image in the same market until one year following the year of the calendar it is used in. Payment is made in September preceding the year of the calendar (September 2020 for the 2021 calendar). Contributors receive six complementary copies.

5.) RELEASES: Generally not required, but a signed release from any prominent, recognizable person in your images may be requested (not distant people, or crowds in a public place like a beach).

6.) AGREEMENT: By sending your photographs to us for review, you indicate that you accept and agree to the terms outlined here. If these terms don’t meet with your approval, do not submit.

7.) DEADLINE: Please contact us for current deadlines. Typically we need to have your work to us by early-mid-February. We begin the selection process in advance of this deadline, so earlier is better. We make our selections in late January/February.

Preparing Your Submission

Digital Submissions

Format, DPI and size ? TIFF format preferred*, CMYK (not RGB).

Minimum original specs needed for quality reproduction — For the Down The Shore Calendars: 350 ppi, at least 9" height x 12" width. For the Lighthouse Calendar: 350 ppi, at least 12x12". (Rule of thumb: 4,000 pixels for widest dimension.) Don’t send images with resolution that’s too low, and keep in mind we need flexibility to crop. If cropping makes the resolution of the remaining image area too low, we can't use the photo. It’s best to provide large original files that allow for cropping. If your file size is below 40MB, it’s probably too small.

*A word on JPGs — JPG files compress data to achieve a smaller, more portable size. This compression results in discarding some of the data in the image. Each time a jpg is opened and re-saved in jpg format the image deteriorates. This is why we prefer TIFFs. We accept JPGs, but be aware of the data loss.

A.) Media: You can send high-res images via a download link, or Dropbox, etc., or on DVD/flash drive (which we will return if requested).

B.) Reference prints: For the editing process we need a full frame uncropped print of the image. We make quick, initial selections from your reference prints (so if you include additional images on the disk we may not even be aware of them). They don’t need to be larger than 5x7”. But don’t send us files without prints.

Files & reference prints: We need both reference prints and the image files.

Please name each image logically — like: “Belmarbeach1”, Belmarbeach2”, etc. and write the same file name on the reference print so we can find it.
Documentary and photojournalistic ethics apply. We expect an honest depiction. Composites, distortions, special effects, or images significantly digitally altered will not be considered.

Do not email images for review. But, if you have any technical questions about submissions, feel free to email downtheshorephoto@gmail.com .

SHIPPING & HANDLING:

We recommend our PO Box as the most secure delivery address:
Down The Shore, PO Box 100, West Creek, NJ 08092.

We are concerned with protecting your images, take care in handling your work, and will return it to you in packaging you provide by First Class/Priority Mail. If you require insurance or express shipping for the return, enclose payment for that added cost or provide your FedEx or UPS account number. We assume no liability for materials lost or damaged in shipping.

Let us know if we can destroy your submission disk and reference prints after selections have been made rather than returning.

Transparency (slide) Submissions

Yes, we still consider color transparencies, 35mm or larger. If you send dupes, we’ll need the original for reproduction (and to make the final decision). Be sure to indicate if your slides are dupes.

Don’t send digital scans or prints of your slides: we need the original for publication.

Please use standard slide pages for transparencies.

In General…

Check the resolution / send reference prints / name files logically.

Locations are essential during the selection process — each image should have a location identified. Be as specific as possible. (Example: if you ID an image as from Long Beach Island, please tell us which town on this 18-mile long island. Another example: “Ocean City bridge from Somers Point.”)

Make sure visual elements are current for the locations! If a building, boardwalk, pier, etc. has changed since the image was shot, it’s out of date and we can’t use it.

We only review calendar images once per year — so unsolicited submissions received at other times will be returned.

We do not pay research fees, review, or holding fees.

Be sure to write your name and address on your submissions.

Thanks for your interest!

About Down The Shore: Down The Shore Publishing is a national award winning publisher of coastal books, calendars, cards and videos with a focus on New Jersey and the Jersey Shore. Profiled in The New York Times and New Jersey Monthly, and founded in 1984 by a photojournalist, Down The Shore has a strong ethic of creative rights and supports writers, photographers, and artists with fee-for-use payments and traditional royalty arrangements. We license limited rights; creators retain full copyright.

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e-mail downshore@gmail.com • (609) 812-5076 • fax (609) 812-5098

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